AbbVie Administrative Assistant ll, Oncology Development in United States

Administrative Assistant ll, Oncology Development

USA

Administrative Services

Requisition #1900880

The Administrative Assistant II position will support two VP leaders within Oncology Development. This includes answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and iPhone/iPad setups, managing billing, compiling meeting materials and other similar matters. This is a role for an experienced Administrative Assistant who has the ability to support two Vice President leaders.

Key Responsibilities Include:

  • Provides advanced administrative support to VP levels. May provide backup support to other staff as needed.

  • Monitors and prioritizes executive email, highlights actions and routinely authors responses.

  • Coordinates and maintains departmental files in compliance with corporate and legal guidelines.

  • Follows company purchasing and other established procedures.

  • Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

  • Coordinates new employee office setups and onboarding.

  • Professionally interacts with high level executives, including suite level discussions.

  • Consistently handles confidential or business-sensitive information.

  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

  • Proactively identifies and resolves scheduling conflicts.

Basic:

  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

  • Experience providing support to VP level or equivalent.

  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

  • Self-starter able to function at high level with general instruction.

  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

  • Learns quickly and can change course quickly when needed.

  • Open to suggestions and innovation for improvement.

  • Professional demeanor and ability to maintain confidentiality.

At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

Additional Information

  • Travel: Yes, 5 % of the Time

  • Job Type: Experienced

  • Schedule: Full-time