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AbbVie Administrative Assistant II - Human Resources in North Chicago, Illinois

Administrative Assistant II - Human Resources

USA, Illinois, North Chicago

1 additional location

USA, Illinois

Administrative Services

Requisition #1903820

The Administrative Assistant II - Human Resources provides advanced administrative support to VP of Human Resources supporting Operations. Responsibilities include all administrative functions of the department; answering phones, managing calendars, scheduling travel, managing correspondence, processing expense reports and planning meetings/events. Creates/revises business documents, prepares presentations from source materials, handles teleconferences/WebEx/iPhone setups, manages billing, compiles meeting materials and other similar matters.

Key Responsibilities Include:

  • Takes ownership of any action items and follows through to the end.

  • Facilitates all activities for the team and ensures proper follow up occurs.

  • May provide backup support to other staff as needed.

  • Monitors and prioritizes executives email, highlights actions and routinely authors responses.

  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

  • Follows company purchasing and other established procedures.

  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

  • Coordinates new employee office setups and onboarding.

  • Professionally interacts with high level executives.

  • Consistently handles confidential or business-sensitive information.

  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

  • Proactively identifies and resolves scheduling conflicts.

Basic:

  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

  • Previous experience providing support to a VP level or equivalent is preferred.

  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

  • Self-starter able to function at a high level with general instruction.

  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

  • Learns quickly and can change course quickly when needed.

  • Open to suggestions and innovation for improvement.

  • Professional demeanor and ability to maintain confidentiality.

Additional Information

  • AbbVie is an Equal Employment Opportunity employer: At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

  • Significant Work Activities and Conditions: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)

  • Travel: No

  • Job Type: Experienced

  • Schedule: Full-time

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