AbbVie Administrative Assistant- US Commercial- Human Resources in Lake County, Illinois

Administrative Assistant- US Commercial- Human Resources

USA, Illinois, Lake County

1 additional location

USA, Illinois

Administrative Services

Requisition #1807602

Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and IPhone setups, managing billing, compiling meeting materials and other similar matters.

Key Responsibilities Include:

  • Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

  • Monitors and prioritizes executives email, highlights actions and routinely authors responses.

  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

  • Follows company purchasing and other established procedures.

  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

  • Coordinates new employee office setups and onboarding.

  • Professionally interacts with high level executives.

  • Consistently handles confidential or business-sensitive information.

  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

  • Proactively identifies and resolves scheduling conflicts.

  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

  • Experience providing support to a VP level or equivalent.

  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

  • Self-starter able to function at a high level with general instruction.

  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

  • Learns quickly and can change course quickly when needed.

  • Open to suggestions and innovation for improvement.

  • Professional demeanor and ability to maintain confidentiality.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Additional Information

  • Travel: No

  • Job Type: Experienced

  • Schedule: Full-time