AbbVie Administrative Assistant III in Lake County, Illinois

Administrative Assistant III

USA, Illinois, Lake County

Administrative Services

Requisition #1803392

Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and IT setups, acting as a liaison for remote access issues.

Key Responsibilities Include:

  • Provides general administrative support. May provide back up support to higher-level management as needed.

  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

  • Interacts with high-level executives and handles confidential or business-sensitive information.

  • May include some support for tracking budget expenditures.

  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

  • Orders business cards and stationery.

  • Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

  • Coordinates new employee office set-ups and onboarding.

  • May train/coordinate work for new administrative assistants.

  • Operates with general instruction and some supervision.

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Basic:

  • High School diploma or equivalent. Some college preferred.

  • 1+ years previous admin experience or equivalent. 3 plus years preferred.

  • Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Outlook and understanding of business processes and requirements.

  • Administrative experience at a Pharma/Biotech is preferred.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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