AbbVie Procure to Pay Specialist in Dubai, United Arab Emirates

Procure to Pay Specialist

United Arab Emirates, Dubai, Dubai

Finance

Requisition #1805625

Responsibilities

This position is primarily responsible for providing the local expertise and support for accounts payable and some purchasing activities. The Purchasing and Accounts payable specialist is expected to work closely with the BPO, AFS, Local Indirect spend Requestors (SRM users). This position is a PTP Local Key User (LKU) within the affiliate. Activities include, but not limited to:

Purchasing and Accounts payable:

Assist Controller in performing the Procure to pay (PTP) Responsibilities:

  • Raise the Shopping Carts, Capture the Invoices in SRM.

  • Collaboratively work with BPO to address the Reconciliation issues and payment queries from Vendors.

  • Acts as SRM Super user for resolving the day to day issues.

  • Ensure compliance with VAT requirements and actively reconcile VAT balances wit AFS.

  • Ensure compliance with Purchasing Policies and payment Method matrix.

  • Maintain and administer vendor master data and request for addition of new vendors.

  • Request for creation of internal orders.

  • Filing of Physical invoices with back up for the easy retrieval in future.

  • Complete the Reconciliation of statement of Account for Key vendors on quarterly basis.

  • Assume Local Key User (LKU) 20% of responsibilities, including training SRM users and Go To Subject Matter Expert within the Affiliate

  • Liaison with BPO Purchasing Agent , BPO AP and Purchasing PSM COE

Other activities:

  • Assist Finance Team with OEC Monitoring for South Gulf to ensure the compliance with Abbvie OEC Requirements during Quarterly monitoring review.

  • Distribute monthly CTE Concur Expense reports to local management.

  • Distribute and phone bills to employees and managers.

  • Support the queries for the retrieval of documentation during Internal and External Audits queries.

  • Assist in managing the corporate card process with HSBC.

  • Assist to Finance Director and Controller in new projects.

  • Bachelor’s degree in Accounting ( a plus)

  • 2-3 years experiences in Accounts payable

  • Experiences in a purchasing function (a plus)

  • Experience with SAP

  • Knowledge of IFRS & US GAAP, internal controls, SOX and financial reporting (a plus).

  • Ability to work in a fast paced team environment

  • Very good interpersonal and communication skills

  • Great Initiative and self-motivating

  • Bilingual – English. Reading knowledge in Arabic is a plus.